ESSENTIAL FUNCTIONS
- Prepares, records and processes the weekly payroll/vacation schedules via Kronos for the Perioperative staff. As needed, prepares, records and processes the weekly payroll/vacation schedules via Kronos for the SDC, Endoscopy, PACU and Anesthesia departments.
- Ability to use schedule anywhere to build and change staffing schedules as needed with the approval assistance of the manager.
- Provides administrative support to the leadership team of the surgical services department including but not limited to: takes and/or transcribes meeting minutes; types reports, letters, and memos as requested; enters call schedule for the OR and anesthesia without error.
- Collects data as required for monthly quality assessment reports.
- Assists perioperative leadership in development and execution of quality assurance, operational performance and revenue optimization projects.
- Organizes various project plans and project schedules.
- Develops and monitors project goals and timelines. Ensures project deadlines are met.
- Coordinates and schedules multidisciplinary meetings as requested by perioperative leadership, prepares necessary presentation materials. Documents minutes and follows up on important action plans.
- Abstracts and enters data as required for each projects. Distributes information to stakeholders as necessary.
- Accurately compiles daily, weekly, and monthly data and statistics as requested.
- Contributes to the design, development, and maintenance of systems that help the department run efficiently.
- Reflects a positive attitude in daily work. Is receptive, cooperative, committed and optimistic.
- Maintains personnel growth and development.
- Adheres to hospital and department dress codes.
- Responds cooperatively to staffing needs by demonstrating flexibility in work schedule or assignments.
- Review surgical services procedures accurately to find to decrease discrepancies between Athena and Expanse.
- Prints a copy for a charge nurse. Posts schedules for the next day.
- Coordinates booking add-on cases with anesthesiologist in charge or anesthesiologist on call, charge nurse as well as affected departments such as radiology, SDC, PACU, etc.
- Correctly and accurately spells all information, including but not limited to: diagnosis, pt name, MR#, procedure, etc.
- Completes updates for cases booked accurately and without error.
- Attends meetings as requested by surgical services leadership.
- Immediately notifies surgical services leadership of any obstacles that prevent completion of assigned duties.
- Establishes and maintains a good working relationship with all members of the health care team through responsiveness, accuracy of information and professionalism.
- Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
- Job performance reflects compliance with Heywood’s performance standards; telephone etiquette, providing directions and first impressions.
Statement of Other Duties
This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.
FUNCTIONAL DEMANDS
Physical Requirements:
Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).
