Administrative Coordinator of Operations, 40 Hours, Days

• Contributes to the design and development of systems that help the division run efficiently.
• Maintains systems that help the division run efficiently
• Accurately compiles daily, weekly and monthly data and statistics as requested
• Analyzes data and prepares reports as directed
• Performs support functions such as, answering phones, preparing materials for meetings, and typing letters and memos as requested
• Maintains records for Capital Expenditures.
• Calculates hours and prepares reports to the Fiscal Department
• Maintains Computerized Maintenance Management so that there is no backlog and monthly reports are readily available
• Processes payroll so all staff in Plant Maintenance, Plant Operations Switchboard, Environmental Services, Food Services and Security are paid correctly and on time.
• Issues Purchase Orders so that discrepancy reports are accrued.
• Enters the data into the Meditech System to place Purchase Orders, and places account codes on invoices.
• Maintains a vendor file on each vendor used by the division
• Coordinates the conference room scheduling for Hospital Wide meetings.
• Provides any and all administrative support for Joint Commission visits and EOC rounds
• Maintains office inventory.
• This position is considered essential personnel.
• Assists divisional leadership as needed.

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions.  It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described

• High School Diploma

Minimum Experience

• Three to five years of secretarial and business experience.

Minimum Skills

• Proficient typing skills. Knowledge of computer and word processing programs is necessary.
• Ability to multitask
• Able to work with time and attendance system regulatory documents & monthly reports for the facility operations and Support services
  departments.
• A strong customer service background is beneficial. Numerical ability needed to make simple arithmetic calculations.
• Professional phone mannerisms, knowledge of basic office equipment, detail-oriented, good organizational skills, and the ability to work in a demanding, fast-paced environment with minimal supervision are essential.