Benefits Administrator, 40 hour days, Hybrid

You Matter Here!

Heywood Healthcare values our employees!  We offer competitive wages, great benefits, and generous earned time off.  Come work where you will matter!

Hours:  40 Hours, Days

Summary:
The Benefits Administrator is responsible for the administration, coordination, and support of the organization’s employee benefits programs. This role serves as a subject-matter resource for employees, leaders, and vendors, ensuring benefits
are administered accurately, compliantly, and in alignment with organizational policies, collective bargaining agreements, and regulatory requirements.

Salary Range: $31.92 - $42.12 per hour.

Essential Functions:

Benefits Administration:

• Administer health, dental, vision, life, disability, retirement, andleave benefit programs.
• Process benefit enrollments, changes, and terminations in HRIS and payroll systems.
• Ensure accurate and timely benefit eligibility, deductions, and reconciliations.
• Support annual open enrollment planning, execution, and employee education.

Employee Support and Communication:

• Serve as a primary point of contact for employee benefit inquiries and issue resolution.
• Provide guidance to employees regarding plan provisions, eligibility, claims escalation, and leave coordination.
• Prepare benefit communications, guides, and educational materials.

Compliance and Governance:

• Ensure compliance with federal and state regulations, including ACA, ERISA, COBRA, HIPAA, IRS, and applicable labor agreements.
• Assist with audits, reporting, and required filings (e.g., ACA reporting, nondiscrimination testing).
• Maintain accurate benefits documentation and personnel records.

Vendor and Broker Coordination:

• Liaise with benefits brokers, carriers, and third-party administrators.
• Assist with vendor performance monitoring and issue escalation.
• Support benefit renewals, benchmarking, and plan design initiatives.

Data, Reporting & Analysis

• Perform benefits billing reconciliation and resolve discrepancies.
• Prepare reports related to benefits costs, utilization, eligibility, and participation.
• Support cost-containment and continuous improvement initiatives.

Collaboration and Projects

• Partner with Payroll, Finance, IT, and HR colleagues to ensure integrated processes.
• Support wellness initiatives, employee engagement efforts, and special projects.
• Participate in system upgrades, testing, and process improvement efforts.

Additional Duties:

• Attends seminars, professional meetings and educational programs that lead to professional growth.
• Collaborate with HR team members to ensure seamless integration of benefits policies with broader HR strategies.
• Ensures compliance with all federal, state and JCAHO regulations with regard to all processes.
• Other duties as assigned

Physical Requirements:
Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of
force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing,
holding, grasping, turning, or working with hands).

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field required.

Experience/Skills

• Excellent verbal and written communication skills are required
• 2-3 years benefit administration (or equivalent) experience in HR setting, preferably in a Healthcare setting.
• Strong understanding of employee benefits and regulations.
• Interpersonal skills and the ability to perform multiple tasks with minimal supervision is essential.
• Must be able to function professionally in an environment with constant interruptions.
• Must have excellent organizational skills and the ability to set priorities.
• Independent judgment and problem-solving skills are required to ensure the completion of tasks.
• Meditech Information System knowledge preferred.