Unit Secretary, Watkins 1, 24-Hours, Days, 7:00am - 3:30pm, (3) 8 hour shifts per week, Sunday - Saturday, Every other weekend and holiday

Location US-MA-Gardner
ID 2026-3697
Category
Support Services
Position Type
Part-Time
Requisition Post Information* : External Company Name
Heywood Hospital
Corporation : Name
Heywood Hospital

Overview

You Matter Here!
 
Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter! 

 

Hours: 24-Hours, Days, 7:00am - 3:30pm, (3) 8 hour shifts per week, Sunday - Saturday, Every other weekend and holiday

 

$18.50 - $25.40

We are committed to equitable and transparent compensation practices. The salary range for this position reflects our good-faith estimate of base pay at the time of posting. Final compensation will be determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. We regularly review our compensation structures to ensure fairness and consistency across our organization. 

 

Job Summary:

Under the supervision of the Nurse Manager or designee, functions as a member of the health care team who provides clerical and receptionist duties and maintains the physical environment of the unit.

Responsibilities

ESSENTIAL FUNCTIONS
  • Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc).
  • Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner.
  • Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
  • Maintains clean and safe work environment (identifies and/or removes safety hazards).
  • Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized).
  • Performs support functions to manager/director such as copying, typing, etc.
  • Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in-services, educational programs, etc.).
  • Promptly answers the phone in a respectful manner identifying self and department and communicates clearly in a pleasant voice.
  • Accurately maintains logs (i.e. daily census, discharge tracking log, etc.)
  • Coordinates patient testing by calling ancillary departments upon request.
  • Creates, copies and distributes mail and materials necessary for projects and daily activities.
  • Facilitates communication between the nursing unit and other departments so that everyone involved has current and accurate information as to patient's care.
  • Facilitates transfers and admissions through retrieving and copying medical records and sending and receiving faxes so that, documents arrive before or at the same time as patients
  • Maintains patient refrigerator temperature log daily.
 
Statement of Other Duties
This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.
 
FUNCTIONAL DEMANDS
 
Physical Requirements:
Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands). Occasionally kneels (bending the legs at the knee to come to rest on the knee or knees), crouches (bending body downward and forward by bending legs and spine) and stoops (bending the body downward and forward by bending the spine at the waist).
 
ORGANIZATIONAL EXPECTATIONS
 
Behavioral Attributes:
The following behavioral attributes are required: achievement motivation, flexibility, concern for order, initiative, self-confidence, self control, customer service orientation, interpersonal effectiveness, teamwork and information seeking.

Qualifications

JOB REQUIREMENTS
 
Minimum Education
  • High school graduate or equivalent required.
  • MOAB class required within 60 days of hire
Minimum Work Experience
  • Experience in Healthcare setting preferred. 
  • Experience with medical terminology preferred.
Required Skills
  • Computer skills preferred.

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