Staffing Clerk, Nursing Admin, Per Diem, Variation of days Monday - Friday

Location US-MA-Athol
ID 2026-3699
Category
Administrative/Professional
Position Type
Per Diem
Requisition Post Information* : External Company Name
Heywood Hospital
Corporation : Name
Athol Hospital

Overview

You Matter Here!
 
Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter! 

 

Hours: Per Diem, Variation of days Monday - Friday

 

$22.16 - $28.77

We are committed to equitable and transparent compensation practices. The salary range for this position reflects our good-faith estimate of base pay at the time of posting. Final compensation will be determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. We regularly review our compensation structures to ensure fairness and consistency across our organization.

 

Job Summary:

Under the direction of the Director/Manager, the Staffing Clerk assists nursing leaders inmanaging the nursing workforce by maintaining employee schedules, identifying staffing needs and taking measures to fill open shifts, ensuring compliance with employment laws and MNA CBA, preparing payrolls for various nursing departments and overseeing the daily operations of the Staffing Office.

Responsibilities

Essential Functions
 
  • Assists nursing leaders in providing nursing coverage which best utilizes available resources by comparing scheduled with actual staffing, balancing skill levels with unit needs and comparing scheduling float staff versus using on-call staff.
  • Facilitate coverage requests by providing off shift staffing and on-call ancillary rosters for coordinators and the on-call administrator.
  • Monitors staffing problems, absenteeism and hours worked by on-call staff and notifies unit managers and other personnel appropriately.
  • Relays messages and sick calls, and recommends scheduling changes accordingly.
  • Coordinates, with nurse leaders, the daily staffing needs of the units based on patient acuity and census.
  • Coordinates and schedules floats, per diem staff within budgetary/staffing guidelines.
  • Adheres to the guidelines of the current labor contracts as well as Hospital policies when facilitating the coordination of schedules.
  • Prepares and maintains daily staffing sheets.
  • Prepares weekly payroll for specific nursing service areas.

  • Maintain various reports, data and statistics (scans documents electronically as needed).

  • Daily updating of Kronos Payroll System by gathering and entering edit logs daily.

  • Monitors scheduling system daily for nursing units to maintain updated schedules and daily staffing sheets in the staffing office.

  • Provides coverage in the absence of the Staffing Coordinator.
  • Provides assistance to the Staffing Coordinator to ensure adequate daily staffing for all units.

Statement of Other Duties:
The following behavioral attributes are required: achievement motivation, concern for order, flexibility, initiative, self-confidence, customer service oriented, interpersonal effectiveness, teamwork, analytical thinking and information seeking.
 
Functional Demands
 
Physical Requirements:
Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).


Organizational Functions
 
Behavioral Attributes:
The following behavioral attributes are required: achievement motivation, concern for order, flexibility, initiative, self-confidence, customer service oriented, interpersonal effectiveness, teamwork, analytical thinking and information seeking.

Qualifications

Job Requirements
 

Qualifications:  

 

Minimum Education
    • High school diploma required. 


Minimum Work Experience
    • Three to five years secretarial or general clerical experience.
    • Previous staffing experience preferred.
    • Knowledge of scheduling and payroll systems preferred. 


Required Skills
    • Knowledge of computer software required (MS Office Products).
    • Ability to communicate clearly, both orally and written, clerical perception to proofread materials, ability to perform typing, filing, record keeping and communicate with people of various educational levels.

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